About the role
Title: Accounting Operations Specialist Company: Team Integrity Knowledge Center (TIKC) & Integrity Global Logistics (IGL) Type: Full-Time (Remote) Schedule: Monday–Friday (10-2 pm CST Hours Required | Flexibility for Executive Needs)
About Team Integrity Knowledge Center (TIKC) & Integrity Global Logistics (IGL) Team Integrity Knowledge Center (TIKC) is a premier government contracting consulting and education firm that helps small businesses build, grow, and scale through strategic positioning, certifications, and contract readiness. Integrity Global Logistics (IGL) is a minority women-owned logistics firm delivering transportation and supply chain solutions within the government and commercial sectors. Together, these organizations operate at the intersection of strategy, execution, and opportunity, supporting businesses and agencies in navigating the government marketplace. At the center of both is a CEO driving vision, partnerships, and growth—this role exists to protect, structure, and multiply that leadership capacity.
Role Overview This role sits at the intersection of bookkeeping, basic accounting, and financial operations. You are responsible for keeping clean, accurate books and supporting smarter financial decisions through basic accounting insight and modern tools. This is not a “data entry” role. You are expected to leverage automation, AI, and financial systems (including Stripe and QuickBooks) to increase accuracy, speed, and visibility. If you’re still doing everything manually—you’re already behind.
Key Responsibilities Financial Recordkeeping & Accuracy Maintain accurate and up-to-date financial records across all entities Record daily financial transactions (AP, AR, payroll, expenses) Perform weekly and monthly reconciliations (bank, credit card, Stripe accounts) Maintain a clean and scalable chart of accounts
Accounts Payable & Receivable (Stripe-Driven Operations) Manage invoicing and payment collection through Stripe and other systems Monitor incoming payments, payouts, and processing fees Reconcile Stripe transactions with QuickBooks Track outstanding invoices and actively follow up on receivables Process vendor payments and maintain proper documentation
Basic Accounting Functions Assist with monthly close process Prepare and review Profit & Loss, Balance Sheet, and Cash Flow reports Categorize expenses correctly for tax and reporting purposes Support budgeting and forecasting activities Identify financial discrepancies and resolve them proactively Assist with journal entries and accruals as needed
Government Contracting Compliance Support Maintain audit-ready financial records at all times Track contract-specific income and expenses accurately Support documentation requirements for audits, grants, and funding Ensure financial processes align with compliance expectations
AI & Automation Integration Leverage AI tools to streamline bookkeeping tasks, categorization, and reporting Identify opportunities to automate repetitive financial workflows Use AI to assist with financial analysis, anomaly detection, and forecasting support Continuously improve efficiency—manual work should be minimized wherever possible
Systems & Process Management Own and maintain QuickBooks as the source of truth Ensure proper integration between Stripe, banking, and accounting systems Document and follow SOPs (aligned with Trainual) Maintain organized, secure financial records
Key Performance Indicators (KPIs) 100% accurate reconciliations across all accounts (including Stripe) Invoices issued within 24–48 hours Reduction in outstanding receivables (improved cash collection) Monthly close completed on time Increased automation and reduced manual processing over time Audit-ready books at all times
Qualifications 3+ years of bookkeeping or accounting experience Hands-on experience with QuickBooks (required) Experience using Stripe (strongly preferred) Familiarity with AI tools or willingness to adopt them quickly Basic understanding of accounting principles (GAAP knowledge is a plus) Experience in logistics, service-based businesses, or government contracting is a plus
Core Competencies Strong attention to detail (errors cost money—period) Financial organization and discipline Proactive communication and problem-solving Tech-savvy with a systems-first mindset Ability to adapt in a fast-growth environment
Work Environment & Expectations Remote or hybrid flexibility Must be responsive and deadline-driven Expected to collaborate across departments Growth-oriented environment—systems and processes will evolve
What Success Looks Like in This Role Financials are clean, current, and trusted Leadership has real-time visibility into cash flow Stripe, QuickBooks, and banking systems are fully aligned Manual work is reduced through smart automation and AI The company is always prepared for audits, funding, and contract growth
Compensation Competitive based on experience Growth potential as financial operations expand
If you want to tighten this even more, the next move is building a non-negotiables checklist (what disqualifies a candidate instantly) and a skills test using your real Stripe + QuickBooks data—that’s where you separate someone who “knows bookkeeping” from someone who can actually run your financial engine.
Ideal Candidate Traits Quickbooks and accounting certifications Previous transportation and logistics experience Previous US government account management Government bookkeeping compliance US and offshore payroll management US based subcontractor account management Highly proactive and anticipatory Strong sense of ownership, accountability, and US-based accounting needs Strategic thinker with operational execution skills Detail-oriented with high-level awareness Calm under pressure and solution-focused Loyal, trustworthy, and aligned with leadership vision Able to move fast while maintaining accuracy and structure
Why This Role Matters This role is the force multiplier behind the CEO. By creating structure, managing priorities, and ensuring execution, you allow leadership to operate at the highest level—focusing on vision, partnerships, revenue, and impact. When done well, this role directly influences: Business growth across TIKC and IGL Execution of strategic initiatives Increased efficiency and decision-making speed Strengthened relationships with partners, clients, and stakeholders This is not just support—it is strategic leadership enablement.