About the role
About Team Integrity Knowledge Center (TIKC) & Integrity Global Logistics (IGL) Team Integrity Knowledge Center (TIKC) is a premier government contracting consulting and education firm that helps small businesses build, grow, and scale through strategic positioning, certifications, and contract readiness.
Integrity Global Logistics (IGL) is a minority women-owned logistics firm delivering transportation and supply chain solutions within the government and commercial sectors. Together, these organizations operate at the intersection of strategy, execution, and opportunity, supporting businesses and agencies in navigating the government marketplace. At the center of both is a CEO driving vision, partnerships, and growth—this role exists to protect, structure, and multiply that leadership capacity.
Role Overview We are seeking a high-level Executive Administrator to serve as a strategic right hand to the CEO. This is not a traditional administrative role—this position is designed to operate alongside leadership, ensuring the CEO’s time, energy, and priorities are aligned with business growth and impact.
You will manage daily executive operations, streamline communication, oversee scheduling, and ensure follow-through across both companies. You will also support strategic initiatives, partnerships, guest speaking, travel, business growth, and government contracting activities, acting as a force multiplier in execution.
Your success is measured by how effectively you create structure, eliminate bottlenecks, and increase the CEO’s ability to operate at a high level.
Key Responsibilities Executive Support & Leadership Enablement Manage the CEO's calendar with precision, prioritizing meetings based on revenue, partnerships, and growth initiatives Own and organize CEO email, ensuring timely responses and strategic prioritization Draft, edit, and send high-level communications on behalf of the CEO Coordinate travel, meetings, and executive logistics Create structure in daily, weekly, and quarterly executive planning Track and manage action items from meetings, calls, and strategic discussions Project & Program Management Own end-to-end project execution across TIKC and IGL initiatives, from scoping through delivery Build and maintain project plans, timelines, and milestone tracking using Monday.com and other systems Track deliverables, deadlines, and dependencies across departments; maintain ≥90% weekly task completion Identify risks and bottlenecks early and drive resolution before they impact timelines Run status check-ins and reporting cadences; keep leadership informed with clear, current visibility into project health
Act as liaison between the CEO and internal departments (Marketing, Sales, Operations, Partnerships) to keep execution aligned with strategic priorities Support planning and coordination for major initiatives, including events, partnerships, and growth projects.
Team Operations & Execution Management Drive weekly execution across all departments using Monday.com and other task management systems Track deliverables, deadlines, and dependencies; maintain ≥90% weekly task completion Act as liaison between CEO and internal departments (Marketing, Sales, Operations, Partnerships) Identify and eliminate operational bottlenecks proactively Monitor client and internal pipelines, ensuring visibility and early risk identification Maintain structured performance records and support performance management processes
Strategic Initiatives & Business Growth Support Support partnerships, guest speaking, and business growth initiatives Provide contract sourcing support, opportunity tracking, and GovCon strategy assistance Prepare summaries, reports, and briefing documents for executive decision-making Structure and maintain pipelines for growth, partnerships, and contracting opportunities
Systems, Tools & Process Management Manage and optimize tools: Monday.com, Slack, Google Workspace, Zoom, and others Leverage AI tools (Claude, ChatGPT) to increase efficiency in communication and workflow automation Conduct regular SOP audits; ensure all processes are documented, updated, and followed Monitor time tracking systems and ensure compliance with company standards Build and maintain organized systems for document management and communication tracking Continuously improve workflows and eliminate inefficiencies
Key Performance Indicators (KPIs) Calendar efficiency and alignment with strategic priorities Email and communication response time and organization Task completion and follow-through across executive and operational initiatives Weekly task completion rate (≥90% across all departments) Time-to-fill open roles and candidate pipeline health Onboarding completion accuracy and system access accuracy Pay band compliance rate and bonus calculation accuracy Reduction of operational bottlenecks and missed deadlines Increased executive productivity and operational efficiency Pipeline visibility and reporting accuracy SOP audit completion rate and process documentation standards
Requirements
Required Qualifications Proven experience in Executive Administration, Executive Operations, or People Operations Strong proficiency in Monday.com, Google Workspace, Slack, and Zoom Exceptional organizational and time management skills Experience with full-cycle recruitment and hiring Strong written and verbal communication skills in English Ability to manage high-level, confidential information with discretion Experience supporting C-level or senior leadership Tech-savvy with the ability to leverage AI tools (Claude, ChatGPT) for efficiency
Preferred Qualifications Experience in government contracting (GovCon) or consulting environments Knowledge of contract sourcing, federal/state opportunities, and bidding lifecycle Familiarity with proposal writing and project management Experience supporting businesses in logistics, transportation, or professional services Background in scaling operations or supporting high-growth environments Ideal Candidate Traits Highly proactive and anticipatory—sees problems before they emerge Strong sense of ownership and accountability Strategic thinker with exceptional execution skills Detail-oriented with high-level strategic awareness Calm under pressure and solution-focused Loyal, trustworthy, and aligned with leadership vision Able to move fast while maintaining accuracy and structure